DISCOVER
Features and Tech you may not have seen before!
Simplify Convocation Ticketing with Tix123
Convocation is one of the most important milestones in a student's academic journey. Behind every successful ceremony is a well-organized ticketing system that ensures graduates, guests, and event organizers enjoy a smooth experience from registration to event day.
At Tix123, we've designed a comprehensive convocation ticketing solution that takes the complexity out of managing graduation ceremonies of any size.
Easy Graduate Registration
Getting started is simple. Graduates register by entering their:
-
Student ID
-
Full name
-
Contact information
The Student ID is then used to automatically populate the ticketing system with the appropriate ticket allocation. Each graduate can receive a Graduate Ticket along with an optional allocation of up to two Guest Tickets—or any number your institution chooses.
Flexible Ticket Allocations
Every institution has different requirements, which is why Tix123 offers flexible ticket allocation options.
You can:
-
Automatically assign a specific number of graduate and guest tickets (0, 1, 2, or more)
-
Allow students to request the number of guest tickets they require
-
Configure allocations based on your event's policies
Waitlists Made Easy
When demand exceeds available seating, Tix123 includes an optional waitlist feature. Students can register for additional tickets, and organizers can easily manage and fulfill requests as tickets become available.
Flexible Pricing Options
Whether your ceremony is free or ticketed, Tix123 can accommodate your pricing strategy.
Options include:
-
Charging for graduate tickets
-
Charging for guest tickets
-
Offering a set number of complimentary guest tickets before charging for additional tickets (for example, two free guest tickets, then $25 for each additional guest)
-
Creating custom pricing rules to suit your institution
Smart Capacity Management
Venue layouts differ, and Tix123 adapts accordingly.
Ticket sales can be limited:
-
By individual ticket type
-
Across all ticket categories combined
This flexibility allows organizers to manage capacity whether graduates and guests are seated together or in separate sections of the venue.
Reserved Seating
For ceremonies held in theatres or auditoriums, Tix123 supports fully reserved seating.
Graduates and guests can be assigned specific seats, with an online seating map that accurately reflects the venue's floor plan. This provides a clear, user-friendly booking experience while simplifying event-day management.
Banquet and Table Seating
Hosting a graduation banquet or gala?
Our table seating system allows organizers to assign graduates and guests to tables with ease.
For an even more interactive experience, an advanced option enables attendees to create their own tables and invite friends or family to join them before the event.
More Than Just Tickets
Tix123 offers a wide range of additional ticketing features, including:
-
Timed entry options
-
Discount packages and promotional pricing
-
Volume discounts
-
Combination ticket packages
-
Merchandise sales, including graduation hats, scarves, souvenirs, and more
Everything can be managed through one integrated platform.
Fast Event Entry
On convocation day, every ticket can be scanned for quick and secure validation. This helps reduce entry lines, prevents duplicate admissions, and provides organizers with real-time attendance information.
A Complete Convocation Ticketing Solution
From graduate registration and guest ticket management to reserved seating, merchandise sales, and event entry, Tix123 provides educational institutions with a complete end-to-end convocation ticketing system.
Whether you're organizing a ceremony for a few hundred graduates or several thousand attendees, Tix123 delivers the flexibility, reliability, and ease of use needed to create a memorable graduation experience for everyone involved.
Table Seating
Self Organised! Transforming Event Logistics into Strategic Advantages
In the world of B2B and large-scale event management, the complexity isn't just in the numbers: it is in the nuances of guest experience and operational precision.
Whether you are coordinating a Global Trade Symposium, an Industry Award Ceremony, or a Strategic Planning Retreat, the friction of manual seating and dietary tracking can often overshadow the event’s primary goals.
We’ve engineered a solution that moves beyond simple "table assignments" to provide a sophisticated, end-to-end management ecosystem:
🔹 Empowered Networking: The Social Invite System
Rather than top-down assignments, our platform allows attendees to self-organise. By enabling guests to create their own tables and invite specific colleagues or partners, you foster higher engagement and facilitate "organic" high-value networking.
🔹 Architectural Seating Control
Static floor plans are a thing of the past. Our system allows you to build a digital twin of your event space, tailoring the seating chart to match the unique constraints and flow of your venue. It’s precision mapping for the modern organiser.
🔹 Data-Driven Catering Intelligence
Dietary management is a critical pillar of guest safety and satisfaction. By integrating food choices and requirements directly into the registration flow, you provide caterers with granular, real-time reports that eliminate guesswork and ensure seamless service.
🔹 Automated Pre-Event Briefings
The "final mile" of event prep is often the most chaotic. Our system automates the delivery of digital tickets and personalised instructions one week prior to the event, ensuring every attendee arrives informed, prepared, and directed exactly to their assigned table.
In a landscape where precision is paramount, your technology should be the quiet engine behind a flawless execution.
EventHub
Developed to revolutionize engagement and communication at both trade shows and consumer events, EventHub goes beyond a traditional digital show guide. It introduces features like Consumer Connect, a first in the consumer event industry, which allows exhibitors to capture profile data from consumer who scan their booths!
Exhibitors get full control over their digital booths, speakers can update session details on the fly, and attendees stay engaged with real-time updates, session sign-ups, and personalized schedules. We've built EventHub to make connections easier before, during, and after the event.
✅ Exhibitor booth details
✅ Purchasing of sessions
✅ Personalised agendas
✅ Global and group notifications
✅ Access to surveys, meetings, CEU Downloads
✅ Gamification check-ins
✅ Product sales
✅ Consumer Connect: lead retrieval for consumer events
✅ Real-time data pushes to keep everyone in sync
✅ On-the-go purchases
✅ DIY exhibitor booth setup and branded pages
✅ Two-way communication for attendees & exhibitors
✅ Product links, custom tags, video & image galleries
... and so much more!!
No more waiting for an API to sync! EventHub is now the instant, real-time, live-updated show app you’ve been waiting for. From registration and ticketing to consumer lead retrieval and beyond, everything happens in real-time, right at your fingertips. Exhibitors and attendees alike can stay connected with the latest updates, two-way communication, and live event notices.
Did we mention? EventHub offers real-time auto-syncing with ticketing and registration, providing attendees with instant access to essential event information. This includes exhibitor booth details, session purchasing, personalized agendas, global and group notifications, surveys, meeting access, CEU downloads, gamification check-ins, and even product sales. Exhibitors have full control over their digital booths, while attendees benefit from on-the-go purchases, two-way communication, product links, custom tags, media galleries, and personalized schedules. MicroSpec's EventHub continues to simplify connections and enhance the overall event experience for everyone involved, before, during, and after events.
GreenPrint
PREMIUM Badges
Full colour, print on demand, holderless badges. No more pre-printed stock and plastic holders!
At MicroSpec, we're committed to building a more sustainable future for the events industry. That's why we're proud to offer Holderless Badges – a simple yet impactful way to eliminate single-use plastic.
Eco-conscious choices without compromising quality or professionalism.
FULLY DIGITAL Ticket Distribution with Will Call
Remember the days of handing out complimentary tickets to your event? Of course you do, those days are still with us! There is something very special about meeting people face-to-face, shaking hands, and making a real connection. That's the root of good business and will help motivate people to attend.
While traditional paper tickets are effective, expanding your reach digitally offers considerable advantages. Consider the challenge of distributing complimentary tickets to hundreds, thousands, or even tens of thousands of individuals. Imagine needing to dispatch 10,000 tickets to 500 distinct groups, and then requiring the ability to track who utilized the offer, gather their profile data, and verify their event attendance.
MicroSpec's Distribution Portal and Will Call Systems
Distribution Portal
With MicroSpec's Distribution Portal, managing complimentary tickets, badges, and passes is straightforward, allowing you to set allocations for sponsors, special groups, and other audiences. The portal enables groups to send email invitations with unique URLs to end-users, directing them to your sales page. This process captures user information and demographics before granting access to complimentary tickets, which users can print, save, or retrieve later. Each portal is branded with your event banner, customizable text, and optional terms and conditions, with full tracking and reporting on invitations sent and tickets created and redeemed.
Will Call at Consumer Events
Will Call offers onsite complimentary ticket redemption and operates on any tablet or computer using the Chrome browser. MicroSpec provides a unique Will Call URL, allowing clients to search by name or email, redeem tickets, and send them via SMS or email. This feature ensures efficient ticket handling at events, offering a seamless experience for both clients and attendees. Go one step further and have cashiers 'doubling up' as Will Call Attendants using MicroSpec's box office terminals.
MicroSpec's Distribution Portal and Will Call functionalities offer unparalleled flexibility for managing complimentary passes. While these solutions certainly streamline the distribution and redemption process for sponsors and groups, alleviating operational burdens for your show staff and ensuring a remarkable ease of use for all audiences, their true power lies in their robust data tracking and reporting capabilities. You can gain valuable insights into pass usage, redemption patterns, and attendee demographics, empowering you to make data-driven decisions for future events and demonstrate clear return on investment.
Hosted Checkout
The TIX123 shopping cart widget serves as an intuitive and dynamic portal integrated into your website to empower consumers as they explore your offerings. From the moment they arrive, users can browse a diverse range of tickets and products, meticulously curated to meet their interests. As they navigate your site, they can easily add desired items to their shopping cart, building a personalised collection before proceeding to checkout. This initial phase provides a fluid and engaging user experience, allowing customers to take their time and ensure they have everything they need for their event or purchase.
Once your customers are ready to finalise their selections, the TIX123 system ensures a secure transaction. With a single click, their entire shopping cart is migrated to TIX123's robust and secure checkout system. Here, the focus shifts to ensuring peace of mind, as all payment processing is handled with the highest levels of encryption and data protection. Upon successful completion of the payment, TIX123 automatically manages the delivery of a comprehensive confirmation email, providing customers with all the necessary details about their purchase, from e-tickets to product specifics. This end-to-end solution guarantees not only a smooth purchasing journey for your customers but also a reliable and efficient process for your business.
Data Security
Data Security in Event Registration:
What Organizers Must Demand
Event registration is the front door to your event. Every time an attendee registers, they're handing over personal information like names, emails, payment details, sometimes even travel and accommodation preferences. That data is immensely valuable. And it’s also immensely vulnerable.
As an organizer, you're not just responsible for increasing attendance numbers. You're responsible for protecting the trust attendees place in you when they register. That means data security isn't optional. It’s essential.
Here’s what you should demand from your registration partner:
-
Compliance with Industry Standards. Look for platforms that adhere to strict regulations like PCI DSS (for payment data), GDPR (for European attendees), and CCPA (for California residents). If they can't tell you how they comply, that’s a red flag.
-
Encryption at Every Step. Data should be encrypted in transit and at rest. This prevents sensitive information from being exposed if intercepted or accessed improperly.
-
Regular Security Audits & Testing. A serious registration partner doesn't just set up security once and forget it. They invest in ongoing penetration testing, audits, and monitoring to stay ahead of threats.
-
Clear Data Ownership Policies. Your attendee data should belong to you, not the platform. Make sure your agreement clearly states who owns and controls the data after the event.
-
Fraud & Chargeback Protection. Ticket fraud can cost organizers thousands. The right partner has systems in place to flag suspicious activity and protect your revenue.
The bottom line: Attendees expect their information to be safe. One breach doesn't just risk fines or refunds, it risks your reputation. Have questions? Talk to us at registration@microspec.com